Pre-award Contract Management


No Cost Extensions (direct funded grants; expanded authorities)


Berkeley Lab may extend the final budget period of the previously approved project period one time for a period of up to 12 months beyond the original expiration date shown in the Notice of Grant Award if:

  • no additional funds are required to be obligated by the NIH awarding office,
  • the project’s originally approved scope will not change, and

any one of the following applies:

  • Additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project.
  • Continuity of NIH grant support is required while a competing continuation application is under review.
  • The extension is necessary to permit an orderly phase-out of a project that will not receive continued support.


NIH refers to this extension as the “Extension of Final Budget Period of a Previously Approved Project Period without Additional NIH Funds.” The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds. The PI agrees to update all required certifications and assurances, including those pertaining to human subjects and animal welfare, to be in effect until the end of the extension.  All terms and conditions of the Notice of Grant Award are in full force and effect during the extension period.


More information regarding NIH’s guidance regarding “Extension of Final Budget Period of a Previously Approved Project Period without Additional NIH Funds”, please consult the NIH Grants Policy Statement. 





For information about the process contact Alina Leong ([email protected]).


Contracts Officer

  • The Contract Officer (CO) will review the Extension request; and if approved, will update in NIH eRA Commons.
  • A copy of the Extension request from the PI will be put into the award file. It must include the e-mail header information demonstrating that it was requested by the PI. This may be audited by NIH.
    • To Extend the Period, theCO enters NIH eRA Commons/Extension Page as a Signing Official selects a period of up to 12 months extension.
  • The CO will receive an onscreen confirmation. In addition, a confirmation e-mail will be immediately sent to the Contracts Officer, the Principal Investigator, the NIH Program Manager and the NIH Grants Management Specialist for the award.
  • Once everything is completed, the CO will update the award in eSRA.