Pre-award Contract Management

NIH Prior Approvals Required / Second NCE


Discuss plans with your NIH Program Official prior to the official process.


Second No Cost Extension:


  • Note: Due to NIH more than 30 days prior to the current end date.
  • Work may not proceed under the 2nd NCE until written notification is received from NIH, and a new SPAA is issued by OSPIP.  


Email from PI should include:

  1. Scientific rationale for the 2nd NCE
  2. Length of extension in months
  3. New end date
  4. Anticipated amount of carryforward into the 2nd NCE period


If you prefer to use hard copy, prepare letter addressed to Grants Management Specialist and signed by the PI including the same information as above.
  • Send letter to OSPIP by email.


The Contracts Officer will:

  • Endorse the request and forward it to the Grants Management Specialist and NIH Program Manager specified on the Notice of Grant Award. 
  • Distribute a copy of the endorsed request to the PI, Division Administration Staff, and the award file.
  • Receive the revised Notice of Award or written authorization from the Grants Management Specialist.
  • Update award in eSRA.