Effective December 16, 2019, Lab employees, and Affiliates, (with access to FMS), are required to input their own banking information for direct deposit for AP Payment Request reimbursement. Lab employees can also utilize this new process to make any updates whenever needed. This process has replaced the need to fill out the ACH/Direct Deposit form. The Accounts Payable (AP) Office will no longer be processing the ACH/Direct Deposit forms for Lab employees and Affiliates (with FMS access).

 

If you have previously signed up for direct deposit, thank you. If you have not, please do so now, or if you’re not sure, please log in to FMS to review your bank information. If you do not input your banking information, any AP Payment Request reimbursement will be made by check.

 

 

If you are unsure if you have FMS access, please reach out to your Division Point of Contact for guidance.

 

Please note: Direct Deposit for Payroll is done separately via the Employee Self Service Site.

 

 

Payment Request (eRFIC)

 

Great News from Accounts Payable!

 

It is our pleasure to inform you that the current Request for Issuance of Check (eRFIC) in Intellego was moved to the Financial Management System (FMS) on July 8, 2019.

 

The new FMS Payment Request process is more streamlined, user friendly with visible workflows, individual working queues, and an overall improved process.

 

The guidelines, policy and approval process remain the same.

 

What is a Payment Request?

 

Payment Requests are reimbursements made to Berkeley Lab employees and/or payments to vendors or other payees, using the Payment Request process, for goods or services not directly billable to the Lab on a Purchase Order, or obtained through the eBuy, PCard or ePro programs.

 

When is it Appropriate to Create a Payment Request?

 

The starting point for any purchase of a good or service is always the Berkeley Lab Procurement website. The Procurement Department website outlines the channels for procuring goods and services through eBuy, PCard and ePro requisition.

 

The Payment Request process (formerly eRFIC) should only be used when it is determined that an established procurement channel is not appropriate or feasible.

 

All Payment Requests must comply with applicable policies found in the RPM: Policy and Guidelines.

 

Please note that Payment Request (eRFIC) purchases that could have been made using one of the procurement mechanisms may be considered an unauthorized commitment and are subject to Procurement Standard Practices Policy 1.3, Ratification of Unauthorized Commitments.


Policy and Guidelines

 

Please note the current Policy and Guidelines RPM is in the process of being updated so any reference to the word 'RFIC or eRFIC' will be updated to 'Payment Request' shortly.